The latest meeting of the Hot Springs Village architectural control committee lacked only one board member to form a quorum and guests outnumbered committee members. HSV residents are seeking answers to questions which, on occasion, the answers generated additional questions.
Dennis Riordan owns property at 23 Diamante. Riordan and his contractor, Doug Bates, sought permission to install a concrete barrier between the paved street and his lawn. After a short but informative conversation the ACC referred the men to public works for resolution.  
New home permits were approved for houses at 6 Jacote Way, 1 Terreno Lane and 18 Linares Lane. Property Owners’ Association board director liaison Buddy Dixon informed the committee the trio’s construction brought new home permits to 39 year-to-date.
ACC chairman John Froning presented his report, highlighting three specific points. The first item addressed easement issues. Froning notified the panel and guests, “The ACC is not authorized to put anything in an easement. All easement requests must go to Cooper to obtain a release.” There is a fee for a release, but Froning is unaware of the cost. He forewarned the ACC, “Cooper automatically denies a release request for anything placed in a utility easement. They won’t even consider it.”
A guest inquired if the process was new.  Stephanie Heffer, association staff liaison, explained easement issues weren’t enforced by the POA because past staff members were unaware and Cooper didn’t pursue the issue.  
Secondly, the ACC will begin meeting twice each month. The committee reached the agreement because permits were being approved during the Monday workshops held prior to a regular Thursday ACC meeting. The decision aids staff members to complete all permit actions in a timely manner.
Now, ACC officially meets on the first and third Monday and Thursday of each month at 8:30 a.m. in the Coronado Community Center.
Finally, Froning reminded the panel not to release meeting minutes to anyone until the minutes were given by the chief operating officer and prepared for distribution at the next board meeting for approval – a process which often takes weeks to be posted to the website.
In regular business, the typical approvals of landscaping permits (seven), deck and dock construction or repair (eight), fences and hardscapes (six), additions/renovations to existing homes (three) were presented for review.
Trees were removed without completing the required permit at 22 Herradura Lane.
As a penalty, the property owner is required to pay twice the permit fee. Heffer is investigating the process on the application. It appeared as if the contractor applied for the permit online, but failed to complete the process.
The meeting’s guests were active, asking questions and offering opinions. The discourse proved helpful and addressed many concerns voiced by the public.